Minutes for Board Meetings
Significance of Board Meeting Minutes
“Back in the day”, there was no requirement that a board adopt or post an agenda for meetings. Any item introduced for action could be acted on even if notice had not been given the members. This changed with the Open Meeting Act. It requires an association to post or distribute agendas
No nothing can be done outside of an Open Meeting
Previously, decisions by association boards could be made by email by “unanimous written consent” thus eliminating the need for an in-person board meeting. The concept was, if directors all agree on an action, there is no need to wait for a formal meeting for its implantation. The legislature changed that in the Common Interest Development Open Meeting Act. Except for emergencies, the Act prohibits the use of unanimous written consent (including email) and opts instead for more transparency so that association members can see and hear the board’s discussions on action items, even where the directors do not disagree.
Do Condo Members in California have the right to tape record the Meetings?
Maybe – Davis Stirling.com Site
Yes – L.A. Times Article
I would assert that if one has the right to record Governmental Meetings… Then HOA’s count too.
Florida Law — Unit owners have the right to tape record or videotape board meetings.
However, a condominium board may pass certain restrictions pertaining to the manner in which it can be done.
If adopted in advance by the condominium board as a written rule, the following restrictions can apply:
1), Anyone videotaping or tape recording a meeting cannot walk around during the meeting;
2), a unit owner must give notice if they intend to videotape or tape record a meeting; and
3), require that unit owners who are taping the meeting to set up the equipment before the meeting starts.
Further, by Rule 61B-23.002(8)(a), Florida Administrative Code, condominium unit owners may only use audio and video equipment that does not produce distracting sound or lighting. Condominium: Section 718,113(2)(c), F.S., and Rule 61B-23.002(8), F.A.C. Cooperative: Section 719.106(1)(c), F.S. State of Florida
Board Member Introductory Material
Guide for Serving on a Condo or HOA Board
A basic guide to board, annual and general meetings. How to run an effective meeting and keep it short.
How to Keep HOA Meetings Fair & Friendly
Robert DeNichilo, Esq on Now I'm on the Board - What did I get myself into?
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